Organize bookmarks in folders by task

Make the most of bookmarks by sorting them by tasks.

That’s the lesson I learned after months of trudging along with a looong list of bookmarks. I would add links for later reading, then randomly pick pages to read or otherwise process, and it was not working.

Around New Year’s, I cleaned up the mess, threw out dead links and pages that seemed merely vaguely interesting. The remainder went into separate folders. This has been working really well for me so far: I remember and find bookmarks faster, and I process them faster (which means reading and filing or deleting).

Organize by task, not by content

The trick for me was to create bookmark folders by tasks, not by subject matter or contents! I now have the following bookmark folders:

  • Tech Writing with pages to read and archive useful ones.
  • Blog with pages to write about in this blog.
  • [Project] with pages to work on for articles or presentations, one per project.
  • Portable Freeware with pages of software to try out.
  • Travel with pages of hotels and restaurants to visit.
  • Inspire with pages to get me unstuck from writer’s block.
  • Lookup with pages to look up grammar rules, translations, prices, streets, etc.

Why does this work?

It works for two reasons:

  1. It’s basically following our own professional advice: Create documentation task-based, not based on the stuff you organize, whether it’s a user interface or random web pages.
  2. It’s inspired by GTD (Getting Things Done): Get productive by ensuring you can simply crank widgets as a tech writer.

Bonus tip

Sync your bookmarks across all your machines for even better order and productivity. I use xmarks for Firefox to ensure all my bookmarks are always up to date, regardless of which PC I use. When I’m on someone else’s machine, I can still look up my bookmarks online.

Your turn

How do you organize your tech comm bookmarks? Do folders work? Is there a better way? Please leave a comment.